Assessment, Evaluation, Grading and Promotion

 

Part A - Applicable to General Education and Basic Sciences Courses

Continuous Assessments

For courses assessed over two semesters
  • There will be four Continuous Assessments in theory held during designated periods within the two semesters.
  • The three best out of four continuous assessments will contribute to the total continuous assessment marks for Basic Sciences Courses with Practical components (please refer to the table given below).
  • The format of these examinations will be the same as that of the theory Comprehensive Examination and will include multiple choice questions (MCQ) and restricted response essays (RRE). However, the number of question items will be approximately half the number of the Comprehensive Examination.
  • The relative contributions from MCQ and RRE for most courses are 70% and 30% respectively.
  • In each of the first three Continuous Assessments, students will be examined on only that part of the content which has been taught until that period of the course.
  • 1st Continuous Assessment - from beginning of year up to 1st assessment
  • 2nd Continuous Assessment - from 1st assessment up to 2nd assessment
  • 3rd Continuous Assessment - from 2nd assessment up to 3rd assessment
  • In the final and fourth Continuous Assessment, the total content of the courses or combination of courses will be examined.
  • 4th Continuous Assessment - 50-60% from 3rd assessment to 4th assessment, and the balance from the rest of the content
  • The Continuous Assessment will be conducted on consecutive days without any gap between examinations for different courses.
  • The Dean of the College will notify the students about the schedule of the Continuous Assessment – including the date, time, and venue.
  • During Continuous Assessments, one or more “Observers” may be deputed by the Office of the Examination to oversee the conduct of the examinations.
For courses assessed after one semester
  • There will be two Continuous Assessments in theory held during designated periods within the semester.
  • The best one out of two assessments will contribute the total continuous assessment marks.
  • The format of these examinations will be the same as that of the theory Comprehensive Examination and will include multiple choice questions (MCQ) and restricted response essays (RRE). However, the number of question items will be approximately half the number of the Comprehensive Examination.
  • The relative contributions from MCQ and RRE for most courses are 70% and 30% respectively.
  • In each of the Continuous Assessments, students will be examined on only part of the content of the course. For each of these, the content tested will be those areas not tested at a previous Continuous Assessment of the same course.
  • The Continuous Assessment will be conducted on consecutive days without any gap between examinations for different course.
  • The Dean of the College will notify the students about the schedule of the Continuous Assessment – including the date, time, and venue.
  • During Continuous Assessments, one or more “Observers” may be deputed by the Office of the Examination to oversee the conduct of the examinations.

Quizzes

For courses assessed over two semesters
  • Quiz is a mini written assessment testing a small area/topic in the course.
  • The objectives of conducting the Quizzes are to motivate the students to learn and assess the level of knowledge on a continuous basis, and encourage analytical and critical thinking ability of students on selected topics.
  • There will be a minimum of three quizzes in the academic year.
  • Quizzes may comprise of any one or a combination of MCQ, RRE and problem solving exercises.
  • The best two out of the three Quizzes will contribute to the total continuous assessment marks (Please refer to the table given below).
  • Quiz is to be conducted during the regular class hour for that particular course, with prior announcement.
For courses assessed after one semester
  • There will be a minimum of two quizzes in the semester.
  • The best out of two Quizzes will contribute to the total continuous assessment.
  • Quiz is to be conducted during the regular class hour for that particular course, with prior announcement

Results of each continuous assessment will be made available to the students within 1 week of its conduct. At the end of all the assessments, the respective College Deans shall submit the raw score for all the evaluation components to the Office of the Examination in the given format after due review/verification if any.

All continuous evaluation reports, in the given formats, shall be properly signed by faculty/Chairpersons before being sent to the Office of Examinations through the respective College Deans. The Office of Examinations may return the evaluation report for the departmental clarification or reconsideration if any discrepancy or inconsistency appears.

Assignments

For courses assessed over two semesters
  • Assignments may take the form of written reports, presentations, projects, group work relevant to the course, presentations, analysis, problem solving & team based learning etc.
  • The faculty shall fix the precise date of submission and once the date is fixed, the faculty must maintain the deadline.
  • Different topics can be given to different students or different group of students. The topics for the assignments will be announced at least 2 weeks in advance.
  • The faculty shall provide the detailed guidelines to the students on the format of the assignment.
For courses assessed after one semester
  • There will be a minimum of 1 assignment per semester, and its placement is left to the Course Coordinator.
  • Assignments may take the form of written reports, presentations, projects, group work relevant to the course, critique, presentations, analysis & problem solving etc.
  • The faculty shall fix the precise date of submission and once the date is fixed, the faculty must maintain the deadline.
  • Different topics can be given to different students or different group of students.
  • The topics for the assignments will be announced at least 2 weeks in advance.
  • The faculty shall provide the detailed guidelines to the students on the format of the assignment.

Practical Continuous Assessment

For courses assessed over two semesters
  • For courses with practical credit hours, three assessments in practical will be held during the academic year.
  • They may be timed to coincide with the day of Continuous Assessments in theory. Alternatively the Department may hold them at other times but at approximately equal intervals. In this case, the practical assessments will take place during the practical periods allocated in the time table.
  • The best two out of the three practical assessments will contribute to the total continuous assessment.
  • Continuous assessment in practical will be in the form of objective structured practical examination (OSPE) or practical examination according to the nature of the course.
  • The number of question items will depend on the type of examination and the course. In general, an examination duration of approximately half that of the Comprehensive Examination practical component is suggested.
For courses assessed after one semester
  • For courses with practical/clinical credit hours, two assessments in practical will be held during the semester.
  • They may be timed to coincide with the day of Continuous Assessments in theory or scheduled at other times by the relevant Department and will be held at approximately equal intervals. In the latter case, the practical assessments will take place during the practical periods allocated in the time table
  • The best one out of the two practical assessments will contribute to the total continuous assessment.
  • Continuous assessment in practical will be in the form of objective structured practical examination (OSPE), objective structured clinical examination (OSCE) or practical/clinical examination according to the nature of the course.
  • The number of question items will depend on the type of examination and the course. In general, an examination duration of approximately half that of the Comprehensive Examination practical component is suggested.

Course Assessment/Grading System for General Education and Basic Sciences Courses with Practical Components

Continuous Assessment = 60 %

Comprehensive Examination = 40 %

  • Continuous assessment  30%
  • Quizzes  20%
  • Assignment  20%
  • Practical/OSPE  30%
  • Theory Examination 70%
  • Practical/OSPE 30%


Course Assessment/Grading System for General Education and Basic Sciences Courses without Practical Components

Continuous Assessment = 60 %

Comprehensive Examination = 40 %

  • Continuous assessment  40%
  • Quizzes  30%
  • Assignment  30%
  • Theory Examination 100%
Part B - Applicable to Preclinical and Clinical Components of BDS Program
Assessment Methodology for Preclinical and Clinical Components of BDS Program

Assessment for the Preclinical and clinical courses of the BDS program, while retaining the general principles of the assessment policy of the University, caters to the unique needs and nature of the courses in the program.

There is Continuous Assessment and Comprehensive Practical/Clinical Examinations. Continuous assessment occurs throughout the academic year and the Comprehensive Clinical Examination is conducted at the end of the academic year. Combination of these components gives the grades to the students at the end of the year.

Course Assessment/Grading System for Preclinical and Clinical Courses: Practical/ OSPE/ OSCE/ Clinical Components will contribute 50%, remaining 50% is allocated for Theory Components.

Protocols for Evaluation of Students’ Pre-Clinical Competencies

Undergraduate pre-clinical training in dentistry at the RAK College of Dental Sciences is given in the dental labs. Pre-clinical competency is the ability essential for the dental student to begin clinical dental practice. Competency includes knowledge, experience, critical thinking and problem-solving skills; and technical and procedural skills.

Assessment process for evaluating pre-clinical competencies is as follows:

  • Steps of each procedure are described and practiced by the student during the pre-clinical training. These steps are detailed in the evaluation form to be filled for each procedure and these will be assessed and marked by the mentor / faculty, before the student proceeds to the next step.
  • The pre-clinical skill and treatment plans are presented by students at seminars and discussed as part of the assessment.
  • At the end of two semesters, there is an Objective Structured Practical Examination (OSPE) at which different aspects of pre-clinical skills are assessed.
  • To ensure that the student master the various pre-clinical procedures, carried out in general dental labs, competency tests in all pre-clinical courses are administered periodically for requirement and continuous evaluation. CLICK HERE FOR COMPETENCIES

Course Assessment/Grading System for Practical Components of Preclinical Courses

Continuous assessment OSPE 30%
Continuous assessment evaluation of practical work 20%
Final practical exam/ OSPE 50%


Course Assessment/Grading System for Preclinical Courses

Continuous Assessment = 60 %

Comprehensive Examination = 40 %

  • Continuous assessment  30%
  • Quizzes  20%
  • Practical/OSPE  50%
  • Theory Exam 50 %
  • Practical/ OSPE    50 %

Clinical Examination Methodology

  • Objective Structured Clinical Examination (OSCE)
  • Interpretation and problem solving of laboratory data/patient data
  • Clinical examination on actual patients
  • Students' competency on clinical skills in the various specialties is assessed on a specially designed “Clinical examination Assessment criteria” based on a 3-point scale; Excellent, Satisfactory and Unsatisfactory.
  • Student must obtain minimum 50% score in each section to pass the clinical examination
  • Students failing to achieve the competency will be provided an opportunity to reappear in clinical examination within 2 weeks period.
  • The individual course includes course description for clinical skills, requirements, clinical work and clinical examination assessment criteria with score distribution in each section
  • Clinical competency examination is conducted in all clinical disciplines of dentistry as per the assessment criteria of clinical competency of the respective course.
Continuous Clinical Assessments (case procedures)
  • The clinical component will be tested with objective structured clinical examination (OSCE) and/or Clinical Case Procedures.
  • Clinical case procedures assess the skills of the students in carrying out treatment and other relevant procedures. Each of these clinical case procedures will be evaluated using the designated clinical competency.
  • The Clinical Requirements for each course as mentioned in course syllabus and will be informed to the students at the beginning of each semester.
  • The clinical competencies of students is assessed by using the clinical competency criteria to ensure that the student master all the clinical procedures, carried out in dental clinics in different disciplines. CLICK HERE FOR COMPETENCIES
Clinical Requirements
  • Students are required to record their interactions with patients. They will be expected to log interactions with a minimum number of patients.
  • The number of patients, nature of interactions and the content of the log varies according to the nature of the course and will be notified within each course

The Requirement for each course may be different and are mentioned in course syllabus and clinical manual (Please refer course syllabus and clinical manual 2014 for clinical requirements).

Course Assessment/Grading System for Clinical Components of Clinical Courses

Continuous Assessment OSPE/OSCE 40%
Evaluation of Clinical Requirement 10%
Final Clinical Exam /OSPE/OSCE 50%


Course Assessment/Grading System for Preclinical Courses

Continuous Assessment = 60 %

Comprehensive Examination = 40 %

  • Continuous assessment  30%
  • Quizzes/Assignments  20%
  • Clinical/OSCE  50%
  • Theory Exam 50 %
  • Practical/ OSPE    50 % (20)

Comprehensive Preclinical and Clinical Examination

The Comprehensive Clinical Examination will be the final examination for the course.

The clinical component will be tested with objective structured clinical examination (OSCE) and/or Clinical Case Procedures. The proportion of scores for these two components may vary based on the nature of the course but will be notified to the students in advance.Clinical case procedures will be assessed using the prescribed assessment forms for each subject.

Eligibility for the Comprehensive Examination:

To appear for the Comprehensive Clinical Examination a student must have both the following requirements

  • Completed all preclinical clinical requirements
  • A minimum attendance of 75% for the course during the semester

Pass grade in Clinical Courses

The final grade for each course will be based on the combined scores of theory and clinical components. Theory and clinical components will have equal contributions towards the overall score for the course.

However, to achieve an overall pass grade a student has to obtain a minimum pass in the clinical components. A student will not pass the course if the score for the clinical component, (combination of continuous assessment and Comprehensive Examination) are below minimum pass level, even if the total overall score for theory and clinical taken together exceeds the minimum pass level.